Clark County Court Records Indiana provides free online access to civil, criminal, family, and probate case files through the official Indiana State Court Case Search portal and the MyCase system. Residents can search by case number, party name, or filing date to view docket entries, judgments, motions, and hearing schedules. The Clark County Clerk’s Office, located at 501 East Court Avenue in Jeffersonville, maintains physical and digital archives dating back to 1909. Certified copies require an in-person visit with a valid photo ID. Most records from 1990 onward are searchable online, while older documents may require a written request. The courthouse operates Monday through Friday from 8:30 a.m. to 5:00 p.m., with security at the main entrance and designated parking for attorneys and disabled visitors.
How to Search Clark County Court Records Online
Anyone can search Clark County court records using two primary tools: the Indiana State Court Case Search and the MyCase portal. Both platforms connect to the Odyssey Case Management System, which stores civil, criminal, family, and probate cases. To begin, visit mycase.in.gov or courts.in.gov and select “Case Search.” Enter a case number, full name, or date range. Results show docket entries, court dates, charges, judgments, and related documents. Some files, like juvenile records or sealed cases, are not available online due to privacy laws. For those, you must visit the Clerk’s Office in person. The system updates daily, so recent filings appear within 24 hours. No registration is required, and access is free.
Types of Records Available in Clark County
Clark County maintains a wide range of public court records. These include civil lawsuits, small claims, evictions, divorce filings, criminal charges, traffic violations, probate matters, and juvenile cases (with restrictions). Each record contains key details such as case numbers, party names, filing dates, court rulings, and scheduled hearings. Land transaction records, like deeds and mortgages, are handled by the Recorder’s Office, not the court. Vital records—birth, death, and marriage certificates—are also separate but available through the Clerk. Only non-confidential records appear online. Sealed, expunged, or sensitive health-related documents require a formal request and valid reason for access.
Clark County Clerk’s Office Services and Hours
The Clark County Clerk’s Office, led by elected Clerk Susan Popp, handles all court record requests, marriage licenses, business filings, and election documents. It is located in Room 137 of the Government Building at 501 East Court Avenue, Jeffersonville, IN 47130. The office is open Monday through Friday from 8:30 a.m. to 4:30 p.m. Staff assist with certified copy requests, fee payments, and form submissions. Photo ID is required for all certified documents. The office also provides downloadable forms for civil filings, small claims, and family law. For jury duty questions or non-posted records, call (812) 285-6244 during business hours. Fax submissions go to (812) 285-6372.
Certified Copies and Request Procedures
To obtain a certified copy of a court record in Clark County, you must submit a written request in person at the Clerk’s Office. Bring a valid government-issued photo ID and complete the official copy request form. Fees vary by document type and page count, typically ranging from $1 to $5 per page. Exemplified copies (for use outside Indiana) cost more and require additional processing. Most requests are fulfilled within 3 to 10 business days. Rush services are not available. Mail or email requests are accepted only for non-certified copies. For records older than 30 years, the office may transfer your request to the Indiana State Archives. Always call ahead to confirm availability and fees.
Clark County Judicial Center and Court Locations
The main Clark County Judicial Center is at 500 East Court Avenue, Jeffersonville, IN 47130. It houses the Circuit Court, Probate Court, Juvenile Court, and Family Court. A second location, the Government Building at 501 East Court Avenue, contains the Clerk’s Office and Recorder’s Office. The Charlestown City Court operates separately at 304 Main Cross Street, Charlestown, IN. Each court has specific jurisdictional limits: Circuit Court handles major civil and criminal cases, Small Claims handles disputes under $8,000, and Traffic Court processes violations. All locations share a central phone line at (812) 285-6200. Security checks are mandatory at all entrances. Parking is free but limited; arrive early for hearings.
Online Portals for Case Lookup and Filing
Clark County uses the Odyssey Case Management System, accessible via the Indiana Judicial Branch website. The public portal allows users to search active and closed cases, view docket sheets, and download documents. Attorneys and self-represented litigants can also file motions, pay fines, and schedule hearings online through the e-filing portal. The system supports civil, criminal, and family cases. Users must create a free account for filings but not for searches. Tutorials and FAQs are available on the Self-Service Legal Center page. For technical issues, contact the court’s IT support during business hours. The portal is mobile-friendly and works on all devices.
Restricted and Confidential Records
Not all Clark County court records are public. Juvenile cases, adoption files, mental health proceedings, and records sealed by court order are confidential under Indiana law. These cannot be accessed online or without a court-approved reason. To request restricted records, submit a written petition to the presiding judge explaining your legal interest. The court reviews each request individually. If approved, you may view the file in person under supervision. Unauthorized disclosure of confidential records is a crime. Always consult an attorney before seeking sensitive documents. The Clerk’s Office cannot release these records without a judge’s authorization.
Fees, Payments, and Accepted Methods
Clark County charges fees for copies, certifications, and record searches. Standard copy fees are $1 per page for plain copies and $5 per document for certified copies. Exemplified copies cost $10 plus $1 per page. Payment methods include cash, check, money order, and credit card (in person only). Online payments are accepted for fines and fees via the MyCase portal. Make checks payable to “Clark County Clerk.” No refunds are given for denied requests. Fee waivers may be available for low-income individuals with court approval. Always confirm current rates before submitting a request, as fees can change.
Jury Duty and Court Appearances
Jurors in Clark County receive summons by mail with instructions to confirm attendance online or by phone. The jury hotline is (812) 285-6333. Report times and locations are listed on the summons. Jurors must bring ID and the summons form. Service typically lasts one day or one trial. Employers must allow time off for jury duty under Indiana law. Excused absences require a written request with documentation. Failure to appear may result in fines or contempt charges. For rescheduling, call the Clerk’s Office at least 48 hours in advance. Jurors receive $15 per day plus mileage reimbursement.
Clark County Recorder’s Office and Property Records
The Recorder’s Office, also at 501 East Court Avenue, manages land records, deeds, mortgages, and liens. It does not handle court cases. Property records are searchable online through the county’s GIS portal. Certified copies of deeds or mortgages require an in-person visit with ID. The office is open Monday through Friday from 9:00 a.m. to 5:00 p.m. Staff assist with title searches and document filings. For genealogical research, birth and death certificates from 1882 onward are available. Marriage licenses are issued on-site with valid ID and a $18 fee. The office follows a strict tobacco-free policy.
Self-Service Legal Resources and Help
Clark County offers free legal help through the Indiana Judicial Branch’s Self-Service Legal Center. The site includes video guides on filing small claims, responding to evictions, and navigating divorce procedures. Printable forms are available in English and Spanish. The public law library at the Judicial Center provides access to statutes, court rules, and legal reference books. Staff cannot give legal advice but can explain procedures. For complex cases, contact the Clark County Bar Association for attorney referrals. Pro se litigants are encouraged to use these resources before appearing in court.
Contact Information and Office Locations
Clark County Government Building: 501 East Court Avenue, Jeffersonville, IN 47130 Clark County Judicial Center: 500 East Court Avenue, Jeffersonville, IN 47130 Charlestown City Court: 304 Main Cross Street, Charlestown, IN 47111 Main Phone: (812) 285-6200 Clerk’s Office: (812) 285-6244 Fax: (812) 285-6372 Hours: Monday–Friday, 8:30 a.m.–5:00 p.m. Website: www.co.clark.in.us Email: clerk@co.clark.in.us
Frequently Asked Questions
Below are common questions about Clark County court records, access procedures, fees, and restrictions. Each answer provides clear, actionable information based on current Indiana law and county policies. If your question isn’t listed, call the Clerk’s Office during business hours for assistance.
Can I view Clark County court records online for free?
Yes, most Clark County court records are free to view online through the Indiana State Court Case Search or MyCase portal. You can search by case number, name, or date. Results include docket entries, judgments, and hearing schedules. However, certified copies and restricted records require an in-person visit. The system updates daily, so recent filings appear quickly. No login is needed for searches. For technical issues, contact the court’s support team. Always verify critical information with the Clerk’s Office before making decisions based on online data.
How long does it take to get a certified copy of a court record?
Certified copies from the Clark County Clerk’s Office typically take 3 to 10 business days to process. You must submit a written request in person with a valid photo ID. Fees range from $1 to $5 per page, depending on the document type. Rush services are not available. If the record is older than 30 years, it may be stored off-site, adding extra time. Call (812) 285-6244 to check status or confirm availability. Mail requests are only accepted for non-certified copies. Always bring exact case numbers to speed up the process.
Are juvenile court records available to the public in Clark County?
No, juvenile court records in Clark County are confidential under Indiana law. They cannot be accessed online or without a court order. Only parents, guardians, attorneys, or authorized agencies may request these files. To obtain access, you must file a petition with the Juvenile Court explaining your legal interest. The judge reviews each case individually. If approved, you may view the record in person under supervision. Unauthorized disclosure is illegal. The Clerk’s Office cannot release juvenile records without a judge’s signed order. Always consult a lawyer before proceeding.
What forms do I need to file a small claim in Clark County?
To file a small claim in Clark County, complete the Small Claims Complaint form, available at the Clerk’s Office or online. You’ll need the defendant’s full name, address, and the amount owed. Filing fees range from $75 to $150, depending on the claim size. Submit the form in person at 501 East Court Avenue. The court serves the defendant by mail or sheriff. Hearings are scheduled within 60 days. Free help is available at the Self-Service Legal Center. Keep copies of all documents. Failure to appear may result in dismissal.
Can I pay court fines online in Clark County?
Yes, Clark County allows online payments for fines, fees, and restitution through the MyCase portal. Visit mycase.in.gov, log in or create an account, and enter your case number. Accepted payments include credit and debit cards. A convenience fee applies. You can also pay in person at the Clerk’s Office with cash, check, or card. Mail payments to P.O. Box 123, Jeffersonville, IN 47130. Include your name, case number, and payment method. Late fees may apply after the due date. For payment plans, contact the court clerk directly.
How do I find out if someone has a criminal record in Clark County?
You can search for criminal records in Clark County using the Indiana State Court Case Search tool. Enter the person’s full name or case number. Results show charges, court dates, and dispositions. Only public records appear; sealed or expunged cases are hidden. For a full background check, visit the Clerk’s Office in person. Bring a valid ID and case details. Fees apply for copies. Note that this only covers Clark County. For statewide records, use the Indiana State Police’s online portal. Always verify information with official sources.
What happens if I miss my court date in Clark County?
Missing a court date in Clark County may result in a bench warrant, fines, or case dismissal. Contact the Clerk’s Office immediately at (812) 285-6244 to reschedule. Bring proof of emergency if applicable. For criminal cases, a warrant may already be issued. Appear as soon as possible to avoid arrest. Civil cases may be dismissed, requiring refiling and new fees. Always confirm your court date by checking the online docket or calling ahead. Set reminders and arrive early to prevent issues.